Are you making a comment on content? Ie; something that must be updated, if so please specify where in the document so that I may amend it.
Understood, we must accept the forms as they are, however members must also accept responsibility for themselves and be an active participant in their own administration. As administrators all we can do is remind, nag etc both the chain of command and members to ensure their info is kept up to date. Document review must be done a minimum of once a year, orderly rooms must ensure that their change of marital status checklists (as per A-PM-245) is updated to include new forms etc as they are introduced. A standardized method of filing particular forms must be followed (ie; PA'd to the left side of the UPF for forms that require regular review). There are many things that can be done and should be done however in the growing piles of administration the importance of these documents sometimes seem to be lost, that is from my experience in receiving files.