IAW CF Temporary Duty Travel Instructions:
2.02 — DEFINITIONS — CFTDTI
“temporary duty (TD)” means:
(a) an attachment — for less than 181 days — outside a member’s place of duty and includes duty travel for the purposes of that attachment; or
(b) a duty performed — for less than 181 days — at a temporary workplace and includes duty travel for the purposes of that duty. (service temporaire (ST))
“temporary workplace” means a location — inside a place of duty — at which a member performs duty but does not include the member’s permanent workplace. (lieu de travail temporaire)
3.01 — APPLICATION
(2) (Reserve Force) Subject to CFTDTI 3.02 (No Application), the CFTDTI apply to a member of the Reserve Force who is, after 31 January 2011:
(a) on Class “A”, “B”, or “C” Reserve Service;
(i) on an attached posting — not on TD — to an establishment position identified in a database designated by the Chief of the Defence Staff;
(ii) on TD — not on an attached posting — away from their permanent workplace; or
(iii) in respect of CFTDTI Chapter 5 (Travel Within Place of Duty) only, ordered by an approving authority to work — or to be immediately available for work during — irregular hours inside the member’s place of duty; and
So, if the member was proceeding to a temporary workplace (i.e. the field) then the travel to
the temporary workplace would be considered Temporary Duty travel, and she would be covered.
Temporary Duty travel must be approved in advance
, and it can only be approved by an appropriate Approving Authority
. For travel within 100km, that can be the RC Manager, for all other travel, only the CO can approve such travel. Now, the Approving Authority doesn't just "approve" the travel, they:
(2) (Selection) An approving authority selects a member’s mode — or combination of modes — of transportation on duty travel
An approving authority cannot select a personal vehicle as the approved method of travel; they can only "request" that a member use their own vehicle, if for whatever reason the CO thinks that's the most appropriate method. However,
(4) (Refusal of request) A member cannot be ordered and is never obliged to use a PMV for duty travel.
If the approving authority selects a different mode of transportation (say, he organizes a bus to drive everyone to the Range), and the member requests to use their personal vehicle, then a cost comparison can be drawn up, and the member can be permitted to take their personal vehicle on duty travel (although they won't get the full kilometric rate). The key thing is, this has to be done in advance
However, if the Approving Authority selects one method of travel (say a bus), and the member decides to drive themselves in their own car without receiving permission in advance
, then they would not be considered to have been on duty while traveling, because they did not utilize.
So, what this boils down to in this situation is:
1. What was the approved method of travel selected by the approving authority for the members of your unit to proceed to this temporary workplace?;
2. Did the member request in advance to use PMV rather than a more economical and practical mode of transportation?
3. Was any or all of this arranged in advance?