01 01 172021Z FEB 04 RR RR UUUU DLBM/TM 3/378
NDHQ OTTAWA//DLBM/TM 3-3//
AIG 1721//COMD BASE/STN/WING/STN TN AND ADMIN STAFF//
UNCLAS DLBM/TM 3/378
SIC QFE
AIG 1721/947
SUBJ: AMENDMENT - PASSPORT POLICY UPDATE
REFS: A. AIG 1721/946 DLBM/TM 3/377 141906Z JUL 03
B. AIG 1721/793 DTM 3/532 292100Z MAY 96
C. CFAO 20-1
1. REF A CANCELLED
2. THE PURPOSE OF THIS MESSAGE IS TO ADVISE ON THE RECENT CHANGES TO
PASSPORTS PROCESSED FOR DND DUTY TRAVEL. THE MAJOR CHANGE IS THAT
BLUE PASSPORTS ARE DEEMED ACCEPTABLE FOR TD OR DEPLOYMENTS. THE
SELECTION OF THE TYPE OF PASSPORT (BLUE OR GREEN) IS AT THE OPTION
OF THE UNIT. AS DETAILED BELOW THE GREEN AND RED PASSPORTS ARE
FUNDED CORPORATELY AND THE BLUE PASSPORTS AND VISAS ARE TO THE
CHARGE OF THE UNIT. ACQUISITION OF VISAS FOR BLUE PASSPORTS IS ALSO
A UNIT RESPONSIBILITY.
3. SPECIAL GREEN AND DIPLOMATIC RED PASSPORTS:
A. WHEN TRAVELLING ON A SPECIAL GREEN OR A DIPLOMATIC RED PASSPORT
THE OFFICIAL TRAVEL SECTION OF THE DFAIT PASSPORT DIRECTORATE
ACQUIRES THE VISAS AND THERE ARE NO CHARGES UNDER EXISTING
RECIPROCAL INTERNATIONAL AGREEMENTS
B. SPECIAL GREEN AND DIPLOMATIC RED PASSPORTS ARE PAID ON AN
INTERDEPARTMENTAL SETTLEMENT BASIS FROM CORPORATE FUNDS
C. PASSPORTS ARE TO BE MAILED TO THE FOLLOWING ADDRESS: DND
PASSPORTS, NATIONAL DEFENCE HEADQUARTERS, MGEN GEORGES R PEARKES
BLDG, 101 COLONEL BY DRIVE, OTTAWA, ON, K1A 0K2
D. REQUIREMENTS FOR OR QUESTIONS REGARDING THE PROVISION OF
PASSPORTS AND VISAS SHOULD BE DIRECTED TO THE DFAIT OFFICIAL TRAVEL
PASSPORTS AGENTS AS FOLLOWS:
(1) GENERAL INQUIRIES AT 1-819-956-8772,
(2) DFAIT AGENTS AT 1-819-997-7825 OR 1-819-997-9262, OR
(3) BY FAX AT 1-819-997-1255
E. THE FOLLOWING APPLIES:
(1) FOR CF PERSONNEL PROCEEDING ON POSTING OUTSIDE OF CANADA,
INCLUDING THE USA, A DIPLOMATIC RED OR SPECIAL GREEN PASSPORT MUST
BE ISSUED. THE MEMBER'S DEPENDANTS WILL BE ISSUED WITH THE SAME TYPE
OF PASSPORT AS THE MEMBER. MEMBERS SHOULD CONTACT THE OFFICIAL
TRAVEL PASSPORT OFFICE IMMEDIATELY UPON RECEIPT OF THEIR POSTING
INSTRUCTIONS TO AVOID ANY DELAY IN OBTAINING THEIR GREEN PASSPORTS
AND VISAS
(2) THE VALIDITY PERIOD OF SPECIAL GREEN PASSPORTS FOR PERSONNEL
PROCEEDING ON DUTY WILL BE THREE YEARS AND FOR THOSE PERSONNEL
PROCEEDING ON POSTINGS, THE VALIDITY PERIOD WILL BE THE EXPECTED
DURATION OF THE POSTING. EXTENSIONS TO A MAXIMUM OF FIVE YEARS MAY
BE REQUESTED/APPROVED TO MEET CF OPERATIONAL REQUIREMENTS
(3) THE VALIDITY PERIOD OF DIPLOMATIC RED PASSPORTS FOR PERSONNEL
PROCEEDING ON POSTING WILL BE THE EXPECTED DURATION OF THE POSTING.
FOR DEPENDANTS ON FAMILY REUNION TRAVEL, DIPLOMATIC RED PASSPORTS
WILL HAVE A ONE-YEAR VALIDITY PERIOD. EXTENSIONS TO A MAXIMUM OF
FIVE YEARS FOR DIPLOMATIC RED PASSPORTS MAY BE REQUESTED/APPROVED TO
MEET CF OPERATIONAL REQUIREMENTS
(4) IT IS IMPORTANT THAT THE PASSPORT APPLICATION IS COMPLETED IN
ITS ENTIRETY, WITH PHOTOS, BIRTH CERTIFICATE OR CANADIAN CITIZENSHIP
AND A GUARANTOR AND ALL NECESSARY DOCUMENTS. INCOMPLETE APPLICATIONS
WILL AUTOMATICALLY BE RETURNED BY DFAIT AND THIS WILL DELAY THE
ISSUANCE OF THE PASSPORT
(5) REQUISITION FORMS FOR OFFICIAL PASSPORTS ARE:
(A) ANNEX B - FOR TEMPORARY DUTY ABROAD,
(B) ANNEX C - FOR POSTING ABROAD, OR
(C) ANNEX D - FOR LARGE DEPLOYMENTS
THESE FORMS CAN BE FOUND AT
HTTP://LOGNET.DWAN.DND.CA/DTM/DTM""UNDERSCORE""3/VISREQ""UNDERSCORE"
"E.HTM
(6) ON RECEIPT OF A TASKING MESSAGE APPLY FOR THE PASSPORT/VISA,
PLEASE DO NOT WAIT
(7) DO NOT APPLY FOR A PASSPORT/VISA, IF A TASKING MESSAGE IS NOT
RECEIVED AND ON STAND-BY
F. WITH RESPECT TO REF C, SECTION 2, PARAS 10 AND 11, PERSONNEL ARE
REMINDED OF THE REQUIREMENT TO SURRENDER THEIR PASSPORTS UPON RETURN
TO CANADA FROM DUTY OR POSTING. THE ONLY EXCEPTION TO THIS RULE IS
FOR THOSE PERSONNEL WHO PROCEED ON REGULAR DUTY TRIPS AND WHERE THE
RETENTION OF THEIR PASSPORT AT THE LOCAL LEVEL HAS BEEN PREVIOUSLY
AUTHORIZED BY DFAIT
G. THE HOURS OF OPERATION FOR THE DFAIT PASSPORT AGENTS ARE 0830 -
1630 HRS, MONDAY TO FRIDAY. EMERGENCY REQUIREMENTS ONLY FOR
PASSPORTS AND VISAS AFTER NORMAL WORKING HOURS AND ON WEEKENDS SHALL
BE DIRECTED TO THE DFAIT WATCH TEAM AT 1-819-996-8885
4. FOR BLUE PASSPORTS:
A. WHEN TRAVELLING USING A BLUE PASSPORT AND WHERE A VISA IS
REQUIRED, IT REMAINS THE RESPONSIBILITY OF THE HOLDER TO SECURE A
VISA. FOREIGN REPRESENTATIVES MAY CHARGE VISA FEES RANGING TO AS
HIGH AS 200.00 DOLLARS PER VISA
B. THE COST OF A BLUE PASSPORTS ARE MORE EXPENSIVE THAN SPECIAL
GREEN OR DIPLOMATIC RED PASSPORTS, AND THE BLUE PASSPORT WILL BE
PAYABLE BY THE PARTICULAR UNIT