Question for any RMS types out there...[Div Notes}

[navymich]

That is exactly the point, which is why the description of Div Notes as "sealed and forwarded" to a new unit on posting or change of jobs has been questioned.

Because that's the way it's always been done?  Until now in this thread, I've never seen anyone really questioning the practice.  It's the navy, sheep following...  ;D

But in reality, if someone is posted mid-year and you send a PDR with them, there would be no requirement for you to send on the div notes to "back it up just in case".  To cover your own butt, if the PDR is adverse, you might want to hold on to the notes yourself.  Other then that?

 

[armyvern]

Because that's the way it's always been done?  Until now in this thread, I've never seen anyone really questioning the practice.  It's the navy, sheep following...  ;D

But in reality, if someone is posted mid-year and you send a PDR with them, there would be no requirement for you to send on the div notes to "back it up just in case".  To cover your own butt, if the PDR is adverse, you might want to hold on to the notes yourself.  Other then that?

Actually,

You don't even need to keep them to back yourself up. Think about it. You use the Div notes to compile the PDRs, the PDRs are then used to compile the annual PER.

Member believes that the PDR or PER is adverse? Member files his/her Redress of Grievance.

Div Notes as the Supervisor to back yourself up (to back your position up) in that Redress? Absolutely not. They are not official documents, they are not signed by the member, they are heresay. Plain and simple.

CFPAS PDRs/PERs are the official standard for noting the performance/shortcomings of members.

Member's been charged or had questionable conduct worth keeping on Div Notes?? If it's worth mentioning in the Div Notes, then most certainly it was worth doing the job properly and writing up the verbal or recorded warning or C&P about it. Those verbals, recordeds & C&Ps would then be the official documents that would back up the supervisors position should the member choose to redress either the PDR or PER containing ill-reference to his or her performance. These are all signed by the member, the supervisor, and the overseeing officer. These will hold up to scrutiny during a redress.

Plain and simple, if the Supervisor does their job correctly, and existing legally acceptable paperwork/actions are taken to record both noteworthy/disciplinary actions; Div notes should be treated at end FY just like any other sources used to compile the annual PER...destroyed.

 

[NCRCrow]

Heresay yes...and opinion yes....but the person can see them anytime............

you may disagree with your "official documents" etc etc but its the way we do business...


Crow

 

[Fishbone Jones]

Back and forth, back and forth.  : When someone digs out the OFFICIAL policy, with references, concerning 'Div notes', we'll open this back up. Maybe someone can contact HR or DPERS for a policy clarification.