Going through the site and saw that you never received a reply to your query. Hope this helps.
This is the (slightly) dated CFAO regarding the CF 75. Para 14b is probably what applies to you. Here are two links for the most recent form. If you cannot access them, you could go to any CF orderly room and have them print out the form.
http://armyonline.kingston.mil.ca/SQFT/143000440002230/3C_CF_75_PAGE_202.DOC
http://armyonline.kingston.mil.ca/LFAA/143000440000643/522F1101.DOC
SECTION 1 -- FORMS CF 54 AND CF 75, CERTIFICATES OF SERVICE
DESCRIPTION
2. Form CF 54 is a certificate signed by the CDS for presentation to each
qualified member. The document is of a size and quality that is suitable
for framing.
3. Form CF 75 is a plasticized bilingual card designed to serve as a
convenient record of service and secondarily as a means of identification
to be carried by the recipient.
4. Service particulars on Forms CF 54 and CF 75 are shown in the official
language requested by the member.
ELIGIBILITY
5. Effective 31 January 2000, forms CF 54 and CF 75 shall be issued
to a member who has completed 10 or more years service in any component
of the Canadian Forces (CF) or who, at the time of release, was entitled
to an immediate annuity. The only exception is that these documents will
not be issued to members released under item 1 (misconduct) or 2
(unsatisfactory service).
REQUEST
6. Subject to paragraph 5, a request for forms CF 54 and CF 75 shall be
made by the releasing unit on the form shown at Appendix 4 in two copies
(original for NDHQ/D Pers A (Director Personnel Administration) and
duplicate for unit personnel records). It is essential that the detail
inserted on request forms be accurate (see paragraphs 8 and 12) and
typewritten in upper and lower case, as orthographically appropriate.
Appendix 4 shall be completed in accordance with the following guidelines:
a. Rank. Normally, rank shall be set out in Column 1 of Annex A to
3-2, Ranks and Designation of Ranks. However, a member may
elect to use a previous Service rank or present Naval rank, if
the member commenced the current period of Regular Force service
on or prior to 31 Jan 68 or is currently authorized to use Naval
rank in accordance with 3-2. If the member is eligible and
so elects, the rank, as set out in Column II, III or IV of Annex
A to 3-2, as applicable, equivalent to the rank held on
release or transfer, shall be shown. Where a member is
authorized to retain an acting rank on release or transfer, that
rank shall be considered substantive for the purposes of this
annex.
b. Period of Service. Only CF service by component or sub-component
shall be shown.
c. Orders and Decorations. Only orders and decorations authorized
to immediately follow a member's surname shall be shown in full
and in the order or precedence set out in 18-12; Orders,
Decorations and Medals -Precedence. Where it is determined that
a member will be entitled to the Canadian Forces Decoration (CD)
or a clasp to the CD during terminal leave -
(1) the CF 54/CF 75 request form shall be annotated accordingly,
and
(2) for members of the Regular Force, the form at Annex A to
Chapter 18 of A-PM-245-001/FP-001, Personnel Management
Information System, shall be completed and attached to the
CF 54/CF 75 request form. For members of the Reserve Force
who will be entitled to the CD prior to release, but
subsequent to submission of the request for form CF 54, the
form at Annex B to Chapter 18 of A-PM-245-001/FP-Z01,
Personnel Management Information System Reserve Force, shall
be completed and attached to the CF 54/CF 75 request form.
d. Address on Release/Transfer (AOR/AOT). Normally, the AOR/AOT for
Regular Force personnel shall be shown on the CF 54/CF 75 request
form. However, in circumstances where confirmation of an AOR/AOT
would unduly delay dispatch of the form to NDHQ for processing,
this section of the form may be left blank, and updated by future
advice as stated in paragraph 9(b) below. When the AOR/AOT is
shown, it is imperative that the address be complete with postal
code. (Publications for this purpose may be obtained from postal
authorities.)
SUBMISSION
7. No later than 45 days prior to the commencement of terminal leave for
the Regular Force, or 45 days prior to release for the Reserve Force, the
following documents shall be forwarded to NDHQ/D Pers A as applicable:
a. the original copy of the completed CF 54/CF 75 request form
(Appendix 4 to this annex);
b. two signed blank CF 75 forms;
c. one photograph (no larger than 37 mm X 37 mm) taken within the
last five years (do not staple); and
d. the original copy of the form mentioned in paragraph 6(c)(2)
above.
8. Normally, the submission required by paragraph 7 shall be made
subsequent to release approval and when the effective date of release is
firm. However, when it is known or anticipated that these conditions would
delay the submission beyond the 45-day stipulation, the CF 54/CF 75 request
form may be dispatched showing the projected effective date of release, if
there is reasonable assurance that:
a. the release will be approved; and
b. the calendar year in which the member is projected to be
effectively released will not change.
AMENDMENT
9. Amendments to detail displayed on the CF 54/CF 75 request form for
Regular Force members shall be made by message to NDHQ EXPORT OTTAWA/D Pers
A except as follows:
a. Effective Date of Release. Amendment is required only when there
is a change in the calendar year of release.
b. AOR/AOT. Where the address was not previously shown, amendment
is required only if advice cannot be immediately made by means of
the Release Notification Message.
ISSUE
10. Forms CF 54 and CF 75, Certificates of Service. Normally, forms CF 54
and CF 75 will be forwarded by NDHQ to the releasing base or unit in
sufficient time for presentation prior to the member's departure (see
note). In exceptional circumstances, where processing time will not permit
unit presentation prior to the member's departure on terminal leave, the
following will apply:
a. Where the member's AOR/AOT is not within the geographical
location of the releasing base or unit, forms CF 54 and CF 75
will be forwarded to the member's AOR/AOT.
b. Where the member's AOR/AOT is within the geographical location of
the releasing base or unit, forms CF 54 and CF 75 will be
forwarded:
(1) to the releasing base or unit if so requested by the
member's CO or by the member in the appropriate section of
the CF 54/CF 75 request form, or
(2) if unit presentation was not requested, to the member's
AOR/AOT.
Note -It is essential that the good and faithful service of a member
departing a component of the CF on release be recognized by a formal
presentation of the Certificate of Service, form CF 54. Where practicable,
and prior to the presentation, this certificate should be suitably framed
from stocks that are available through the Canadian Forces Supply System.
REPLACEMENT/REISSUE
11. Requests for replacement or reissue of form CF 54 or form CF 75 shall
be directed to NDHQ/D Pers A.
12. Care must be exercised by the member and the releasing unit when
completing the CF 54/CF 75 request form to prevent avoidable errors. If a
member requests a new certificate because of an avoidable error in the
original, it will be produced at the member's expense as follows:
a. CF 54 -$9.00; and
b. CF 75 -$7.00.
13. Requests for replacement form CF 54 and CF 75 as a result of loss must
be accompanied by a Statutory Declaration or a Statement completed in the
presence of a Commissioner of Oaths (in most provinces any commissioned
Regular Force officer, or a city official) giving full particulars of the
loss. A certified cheque or money order in the appropriate amount (see
paragraph 12) made payable to the Receiver General for Canada is also
required.
14. Depending on whether a member is released from a component of the CF
or transfers to another component or sub-component of the Reserve Force,
the following will apply regarding the inclusion of an expiry date on form
CF 75:
a. For personnel who transfer to a sub-component of the Reserve
Force on completion of Regular Force or active Reserve Force
service, their form CF 75 will contain an expiry date of five
years from the date of transfer. These personnel are entitled to
a new card at the time of release from the Reserve Force to show
their amended total service. Furthermore, where such service
exceeds the expiry date, the member is entitled to an updated
card at the time of expiry. This entitlement continues for every
complete five-year period until the member's final release from
the CF. The onus is on the recipient, to make application
through applicable channels for the updated certificate prior to
reaching the expiry or release date.
b. Personnel who are released from a component of the CF will not
have an expiry date included on their form CF 75, as the member's
record of service shown on form CF 75 will remain valid.
15. Where additional service has been accumulated in another CF component
subsequent to the issuing of the original forms CF 54/CF 75, either or both
certificates will be reissued without cost to the member. In these
circumstances, the original certificates, together with unit verification
of additional service, a current photograph no larger than 37 mm by 37 mm,
and any other particulars that need changing, must be forwarded to D Pers A
to initiate the reissue of new forms CF 54/CF 75.
