REQUEST
6. Subject to paragraph 5, a request for forms CF 54 and CF 75 shall be
made by the releasing unit on the form shown at Appendix 4 in two copies
(original for NDHQ/D Pers A (Director Personnel Administration) and
duplicate for unit personnel records). It is essential that the detail
inserted on request forms be accurate (see paragraphs 8 and 12) and
typewritten in upper and lower case, as orthographically appropriate.
Appendix 4 shall be completed in accordance with the following guidelines:
a. Rank. Normally, rank shall be set out in Column 1 of Annex A to
3-2, Ranks and Designation of Ranks. However, a member may
elect to use a previous Service rank or present Naval rank, if
the member commenced the current period of Regular Force service
on or prior to 31 Jan 68 or is currently authorized to use Naval
rank in accordance with 3-2. If the member is eligible and
so elects, the rank, as set out in Column II, III or IV of Annex
A to 3-2, as applicable, equivalent to the rank held on
release or transfer, shall be shown. Where a member is
authorized to retain an acting rank on release or transfer, that
rank shall be considered substantive for the purposes of this
annex.
b. Period of Service. Only CF service by component or sub-component
shall be shown.
c. Orders and Decorations. Only orders and decorations authorized
to immediately follow a member's surname shall be shown in full
and in the order or precedence set out in 18-12; Orders,
Decorations and Medals -Precedence. Where it is determined that
a member will be entitled to the Canadian Forces Decoration (CD)
or a clasp to the CD during terminal leave -
(1) the CF 54/CF 75 request form shall be annotated accordingly,
and
(2) for members of the Regular Force, the form at Annex A to
Chapter 18 of A-PM-245-001/FP-001, Personnel Management
Information System, shall be completed and attached to the
CF 54/CF 75 request form. For members of the Reserve Force
who will be entitled to the CD prior to release, but
subsequent to submission of the request for form CF 54, the
form at Annex B to Chapter 18 of A-PM-245-001/FP-Z01,
Personnel Management Information System Reserve Force, shall
be completed and attached to the CF 54/CF 75 request form.
d. Address on Release/Transfer (AOR/AOT). Normally, the AOR/AOT for
Regular Force personnel shall be shown on the CF 54/CF 75 request
form. However, in circumstances where confirmation of an AOR/AOT
would unduly delay dispatch of the form to NDHQ for processing,
this section of the form may be left blank, and updated by future
advice as stated in paragraph 9(b) below. When the AOR/AOT is
shown, it is imperative that the address be complete with postal
code. (Publications for this purpose may be obtained from postal
authorities.)
SUBMISSION
No later than 45 days prior to the commencement of terminal leave for
the Regular Force, or 45 days prior to release for the Reserve Force, the
following documents shall be forwarded to NDHQ/D Pers A as applicable:
a. the original copy of the completed CF 54/CF 75 request form
(Appendix 4 to this annex);
b. two signed blank CF 75 forms;
c. one photograph (no larger than 37 mm X 37 mm) taken within the
last five years (do not staple); and
d. the original copy of the form mentioned in paragraph 6(c)(2)
above.
Normally, the submission required by paragraph 7 shall be made
subsequent to release approval and when the effective date of release is
firm. However, when it is known or anticipated that these conditions would
delay the submission beyond the 45-day stipulation, the CF 54/CF 75 request
form may be dispatched showing the projected effective date of release,
